Issue link: https://digital.copcomm.com/i/1533002
ASSOCIATION GOVERNANCE 15 SPRING 2025 | ADVOCATE C-2025-01 Article II, Section 4 Rationale is change provides clarity into the roles and responsibilities of our officers. To Amend AEA Constitution as follows: President: e President shall: A. Be the executive officer of the Association B. Preside over all meetings of the Association, of the Board of Directors, and of the Delegate Assembly. C. Shall bBe an ex officio member of all standing and special committees and commissions. e President may, whenever in their judgment the interests of the Association warrant it, call meetings of any standing or special committees or commissions. e President may, with the concurrence of the Board of Directors, call special meetings of the Association or of the Delegate Assembly. D. Appoint, subject to the approval of the Board of Directors, the members and the chairpersons of all committees and commissions. E. Meet regularly with the other officers of the Association and with the Executive Director F. Delegate duties to the officers and, through the Executive Director, to the staff of the Association. G. Perform the duties as stipulated in the AEA Governing Documents and such other duties as are customarily assumed by the chief executive officer of the Association. Vice President: e Vice President shall: A. e Vice President shall, i In the absence of the President, preside at all meetings of the Association, of the Board of Directors, and of the Delegate Assembly. B. In the event of the recall, resignation or of the permanent disability of the President, as determined by the Board of Directors, the Vice President shall succeed to the presidency and shall perform the duties of the office as though the Vice President had been elected thereto. C. Represent the Association on official matters at the discretion of the President. D. Serve as liaison to committees and task forces at the direction of the President. E. e Vice President shall perform such other duties as usually pertain to the office of Vice President.E. Perform other duties as stipulated by the AEA Governing Documents or by the President. Treasurer: e Treasurer shall: A. Review the expenditures and receipts of the Association monthly. B. Be responsible for the preparation of the budget and its submission to the Board of Directors. C. Regularly submit and report all budget and finance updates to the Board of Directors. D. e Treasurer is Be authorized to sign checks for the expenditures of the Association, subject to the provisions of Article IV V of the Bylaws. E. Make a report at the annual meeting of the Delegate Assembly and at such other times as the President or the Board of Directors may request. F. Act for the President when the President and Vice President are unable to perform the duties of their office. G. Serve as a liaison to committees and task forces at the direction of the President. H. Perform such other duties as stipulated by the AEA Governing Documents or by the President. C-2025-02 Article III, Section 7 Rationale is aligns with changes proposed in the CRC report and helps bring equal representation to retired members. To Amend AEA Constitution as follows: Section 7. At the annual meeting of the Delegate Assembly, the retired delegates shall elect a Retired Director(s) for and from the retired membership. One Retired Director shall be elected for every 2,500 1,000 retired members or portion thereof. e maximum number of Retired Directors shall be three (3) Retired membership shall be based upon the number of AEA-Retired members as of January 15. Elected Retired Directors) shall serve for a term of three (3) years or until their successors are chosen. In no case shall such retired members serve more than two (2) consecutive terms as a Retired Director. e Retired Director shall be elected in accordance with regulations set for election of the AEA Board of Directors. One Alternate Retired Director shall be elected for and from the retired members. e Alternate Retired Director shall be elected in accordance with regulations set for election of the AEA Board of Directors. e Alternate Retired Director shall serve for a term of three (3) years or until their successor is chosen. In no case shall such retired members serve more than two (2) consecutive terms as an Alternate Retired Director. e election of an Alternate Retired Director shall coincide with the election of the Retired Director. SR-2025-01 No: 4.8 Rationale e business of the DA requires delegates to move around the hall. e language is overly restrictive. To Amend the AEA Standing Rules as follows: 4.8 Delegates attending business sessions shall remain seated until the meeting is adjourned, except while waiting to use a microphone. Proposed Amendments to AEA Constitution Proposed Amendment to the AEA Standing Rules The deadline for submitting amendments to the AEA Constitution and Bylaws is Monday, March 10, 2025, which is 60 days before the Delegate Assembly. All proposed amendments received by this date will be sent to your email address. If we do not have your email address, the amendments will be mailed to your mailing address on record.